Accounts Receivable Supervisor

Lead Accounts Receivable Operations for a Growing Industrial Services Organization

This Jobot Job is hosted by: Emily Klopfenstein
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Salary: $70,000 - $85,000 per year

A bit about us:

Take the lead in driving billing accuracy, mentoring a high-performing team, and making a direct impact on financial operations in a fast-paced environment.

Join a multi-state industrial services organization delivering specialized solutions in environmental services, industrial cleaning, construction, electrical, and hazardous waste management. With a strong commitment to safety, operational excellence, and customer satisfaction, the organization tackles complex projects across a wide range of industries while fostering collaboration, continuous improvement, and professional growth.

Why join us?

• Competitive benefits package including medical, dental, vision, life insurance, and 401(k) with company matching
• Paid vacation, holidays, sick leave, training opportunities, and up to $2,000 annual profit sharing for qualifying employees
• Lead and develop an Accounts Receivable team while driving process improvements and operational excellence
• Collaborate with accounting, operations, and project management in a stable, team-oriented environment
• Build a long-term career with a growing multi-state industrial services organization committed to safety and innovation

Job Details

The Accounts Receivable Supervisor is responsible for overseeing and managing the Accounts Receivable (AR) and billing functions while providing administrative and accounting support to operations. This role ensures accurate and timely invoicing, supports collection efforts, supervises AR and billing activities, and serves as a key liaison between accounting, project management, and operations teams.

Duties and Responsibilities
Accounts Receivable & Billing Management

• Oversee daily accounts receivable and billing operations, including invoice generation, review, and distribution.
• Ensure invoices are prepared accurately and submitted in accordance with contract requirements and company policies.
• Support collection efforts by maintaining accurate billing and assisting with the timely resolution of outstanding balances.
• Coordinate with customers, project managers, operations, and internal departments to resolve billing discrepancies and facilitate project invoicing.
• Serve as the primary point of contact for customer billing inquiries and dispute resolution.
• Develop and improve billing procedures, documentation, and internal controls.
• Train, mentor, and provide day-to-day oversight of Accounts Receivable and Billing staff.
• Assist with implementing and maintaining billing processes within financial management systems.
• Prepare and modify time-and-materials (T&M) invoices.
• Review billing documentation from field operations to ensure accuracy and completeness.
• Reconcile billing documentation with job costs and investigate discrepancies.
• Process credit memos with appropriate approvals.

Administrative & Accounting Support

• Partner with accounting, operations, and project teams to ensure financial documentation is accurate, complete, and submitted on time.
• Respond to administrative, accounting, and billing-related inquiries.
• Research records and documentation to prepare reports, summaries, and financial information.
• Compile statistical and financial reports as needed.
• Maintain organized filing systems and financial records.
• Provide accounting and administrative support to multiple departments or regional offices, including billing, document preparation, recordkeeping, reporting, and data management.
• Assist with prevailing wage administration by researching requirements, maintaining records, and supporting compliance efforts.

General Responsibilities

• Maintain regular, punctual, and dependable attendance.
• Collaborate effectively in a team-oriented environment.
• Follow management direction while exercising sound judgment and initiative.
• Maintain confidentiality of financial and business information.
• Perform additional duties as assigned.

Education and Experience Qualifications

• High school diploma or GED required.
• Valid driver's license with the ability to meet company driving requirements.
• Minimum of 3 years of experience in accounts receivable, billing, or a related accounting function.
• Minimum of 1 year of supervisory experience, including managing, coaching, and overseeing the daily work of direct reports.
• Bachelor's degree in Accounting, Business, or a related field preferred.
• Experience with accounting software and a working knowledge of accounting functions, including accounts receivable, accounts payable, payroll, and job costing.
• Previous experience leading an Accounts Receivable team and managing billing processes strongly preferred.
• Proficiency with Microsoft Office Suite, particularly Excel.
• Experience in construction, industrial services, environmental services, or other project-based industries is preferred.
• Strong customer service, communication, and problem-solving skills.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Detail-oriented with a high level of accuracy and organization.

Interested in hearing more? Easy Apply now by clicking the "Apply" button.

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